Reporting to the Chief of Staff, the role holder performs administrative support through conducting and organising administrative duties and activities including receiving and handling information. The main areas of responsibility will include:
Diary management for senior management
Meet and greet visitors at all levels of seniority
Support the recruitment and onboarding for new starters in the department
Acting as the point of contact amongst Line Managers, Team Members, internal colleagues in the wider organisation as well as external stakeholders (internationally)
Communication on office matters; answer and coordinate calls and inquiries
Organising, coordinating and preparing meetings; internal and external events, site visits, training, conferences, travel arrangements on national and international level
Filing and updating schedules and calendars, contact lists and procedures
Preparation of Excom/board papers, create slide packs for presentations and on occasion present to the board when needed
Supporting individuals to maintain diaries and to arrange appointments
Ensures office issues are shared, discussed and solved
Clerical work including filing, faxing and scanning
Other ad hoc duties as and when necessary
We are now looking for an individual who can make a difference and add value to our existing team. The following skills and experience provide an indication of the type of team player we are looking for:
Commercial training or training as a foreign language correspondent
Fluent English and German language skills (verbal and written) essential. Ability to communicate/liaise effectively with the other Heads of Department
Knowledge of administrative and clerical procedures & business principles
Proven experience of producing correspondence and documents in information and communication management
Extensive skills in regard of teamwork, numeracy, administrative writing and reporting
Background in business management, administration and coordination
Excellent organisational and planning skills with the ability to respond to changing priorities, supporting a busy workload and multiple priorities.
Strong attention for detail including document management, formatting and control.
Professional and competent level of all Microsoft Packages (especially Outlook, Excel, Word, Visio, Project and expert Power Point skills) as well as company systems to manage - time booking, requisitioning, expenses and travel.
Conversant in business English and business language specific to role location.
How to Apply
Urenco is committed to encouraging equality and diversity within our workforce, and eliminating unlawful discrimination. Our aim is to provide equality, fairness and respect to all individuals, including those taking part in our recruitment and selection processes.
Don’t meet every single requirement? We are striving towards strong, diverse, and complementary teams in an inclusive and authentic workplace. So if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You might be just the right candidate for this, or other roles, and we would like to hear from you!
This role is a full time, permanent role and can be based at our Gronau site. Applicants interested in this opportunity should submit a CV and covering letter quoting Reference ID:94 to firstname.lastname@example.org